The Annual General Meeting (AGM) of the Landscape Research Group (LRG) will take place on 17th May 2018. As usual, this will be the occasion for the AGM to elect the Board for the coming year. In the past, the list of candidates has consisted of nominations put forward by the Board. From 2018, to further broaden the Board’s composition, we invite current LRG members to offer themselves as candidates for election to the Board.
LRG’s Board of Directors is accountable to the members through the AGM. The Board’s role is strategic, collectively to coordinate LRG’s activities, manage its finances and focus on the future direction of LRG. There is further information in the Explanatory Notes accompanying this letter, and online: http://www.landscaperesearch.org/annualreports/.
LRG’s constitution requires all directors to seek re-election on an annual basis at the AGM. Re-election is accompanied by an assessment by the Board of individual directors’ past contributions to the work of LRG.
The LRG’s regulations specify that the Board must have between five and twenty-one members.
Changes in procedure from 2018
The duration of a director’s term will be fixed at five years to ensure turnover. Directors may normally put themselves forward for a second term after an interval of two years.
In past years, directors have been appointed by a simple vote of those qualified members present at the AGM. From 2018, proxy voting will be introduced for members unable to be present.
The current Board considers that the optimum working size is around twelve; it currently comprises fourteen. We expect at least ten sitting directors will offer themselves for re-election in 2018, and we are therefore seeking nominations to enable up to three new directors to be elected.
Being a Director of LRG
Directors are expected to attend the two board meetings held each year, customarily in London in December and May, for which expenses are paid. They are also expected to contribute throughout the year in accordance with their expertise and experience to leading the activities of LRG, and bona fide expenses caused through this can be reimbursed. Beyond such expenses, the position of director is voluntary and unpaid. Directors must be (or become on election) paid-up members of LRG Ltd, accepting liability to contribute a sum not exceeding £1 to the assets of LRG if it is ever wound up.
As well as being a membership organisation, LRG is also a limited company and a registered charity. Once elected, members of the LRG Board become both trustees of the charity and directors of the company. Members considering offering their services should consult the (straightforward) government guidance on carrying out these two roles: https://www.gov.uk/running-a-limited-company, https://www.gov.uk/government/publications/the-essential-trustee-what-you-need-to-know-cc3#history and Charity Governance Code.
Candidates should also be aware of the current LRG Research Strategy (available at http://www.landscaperesearch.org/research/lrg-research-strategy/) and of the range of LRG activities (Annual Reports are available at http://www.landscaperesearch.org/annualreports/). They should also note that when the Board has made its own recommendations to the AGM for the annual elections, it has always aimed to identify a range of candidates that
- covers all or any landscape-related academic disciplines, profession or practice,
- reflects the interdisciplinary breadth of landscape research, and LRG’s international perspective,
- captures the range of skills, competence and capacity required to deliver the organisation’s objectives, and
- promotes social, gender and ethnic diversity.
Nominations must be received by the LRG administrator no earlier than 17 April 2018 and no later than 12.00 GMT on 30 April 2018. A nomination form is available to download and can be returned by email attachment to firstname.lastname@example.org.